Joy Clark,
Administrative Specialist
Office: COQ 201 |
Phone:
873.4870 |
Email: joyclark@mail.usf.edu
• Assigned Faculty Duties Forms (AFD)/Faculty Activity Reports (FAIR)
• Staff Support person for Faculty Annual Review
• Training and Assistance with E-Grades
• Completes HR hiring process for COE Adjuncts
• Tracks office expenditures for COE
• Supervisor of the COE Student Assistants
• Automated Leave Coordinator (Backup)
• Establish & Maintain Adjuncts Data Base
• Collect electronic copies of syllabi and vitas from COE Adjunct Faculty
• Initiates purchase orders
• P-Card Reconciler (Backup)
• Initiator of Travel Reimbursement (Travel Module)
• Access / BANNER
• Access / GEMS – assist in questions regarding payroll
• Payroll Preparer(Back-Up)
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Jennifer Walker, Executive Administrative Specialist
Office: COQ 201 | Phone: 873.4429 | Email: walkerj@mail.usf.edu
• Administrative Assistant to the College of Education’s Dean.
• Maintains dean’s calendar
• Manages fiscal operations/payroll for the COE.
• Initiates purchase orders (back up)/Receive purchase orders.
• Completes hiring process for COE Full time Faculty & COE Staff
• Prepares college reports for the Dean.
• Coordinates college projects for the Dean.
• Reconciles the College Purchasing (P) Cards.
• Compile items for the dean’s signature and/or review.
• Supervise Travel Requests & Reimbursements. (Reconciler)
• Post Grant Award support.
• Automated Leave Coordinator
• Payroll Preparer for College |
Franki Robinson, Staff Assistant
Office: COQ 201 | Phone: 873.4991 | Email: fmrobins@mail.usf.edu
• Schedule meeting rooms and classrooms/conference room
• Collect requests for supplies, monitor supply levels.
• Order office supplies and business cards
• Recruitment - maintain Program Flyers, mailing, materials preparation and duplication.
• Distribute all necessary Academic forms to COE Faculty
• Trainer of Student Assistants
• Maintain copy machine records and work orders.
• Distribute parking passes
• Textbook & Desk copy liaison
• IFIS (space management) –Annual
• Receives TARS and TER, in preparation for approvals and processing – includes collecting all required documentation
• Word processing and transcription (meeting minutes)/ Enrollment correspondence with students (i.e., canceling courses); correspondence for Dean Fueyo
• Coordinate student and faculty materials for pick-up/distribution
• Tuition Waivers for supervising teachers, graduate assistants/graduate students
• Staff Support for Faculty searches
• BANNER: (includes) Assisting students with questions about registration / Printing USFSP transcripts
• Collect electronic copies of syllabi and vitas from COE Full-time Faculty
• Maintain faculty personnel files, including yearly update of vitae on the FAIR system and copies of transcripts.
• Coordinate distribution of Student Evaluation of Teaching Forms
• Key requests/electronic swipe cards
• Assist in “Special Events”/Catering, set-up & clean-up |
| Student Assistant(s)
Office: COQ 201 | Phone: 873.4155
• Answer telephones.
• Greet incoming visitors and students awaiting appointments.
• Help Program Specialist in maintaining internship files.
• Scan materials.
• Update department bulletin boards.
• Weekly monitoring of displayed Program Flyers and communicating needs to Staff Assistant
• Name/Office Hour Signs for faculty and staff.
• Distribute mail.
• Complete copy requests.
• Provide additional general office support, in daily tasks.
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